Small Shop Opening Budget

When to use it

Plan a small craft workshop or retail space using illustrative US amounts in USD. Enter the actual lease terms and cost estimates for your premises; this is not a universal minimum opening budget.

Inputs

USD

Inputs	Default
Rent	1,200
Deposit months	2
Prepaid months	1
Fit-out	6,500
Equipment	3,800
Initial stock	1,600
Other setup	1,400
Reserve months	3
Other monthly	1,800
Available funds	25,000

Calculation method

Signing cash = monthly rent × (deposit months + prepaid months). Add fit-out, equipment, initial materials and other setup costs. For the reserve period, count only rent not already prepaid, plus other monthly expenses for every reserve month. Required funds combine pre-opening payments and the reserve; available funds minus required funds gives the balance.

1,200 [Rent] × (2 [Deposit months] + 1 [Prepaid months]) → Signing cash

6,500 [Fit-out] + 3,800 [Equipment] + 1,600 [Initial stock] + 1,400 [Other setup] → Setup cash

Signing cash + Setup cash → Before opening

Rent × (3 [Reserve months] - Prepaid months) + 1,800 [Other monthly] × Reserve months → Cash reserve

Before opening + Cash reserve → Funds needed

25,000 [Available funds] - Funds needed → Cash balance

Change one input

Increase only monthly rent by one quarter in this example. Both signing cash and the remaining rent reserve change; equipment and the other monthly expenses stay unchanged.

Result	Default	Changed
Signing cash	3,600	4,500
Setup cash	13,300	13,300
Before opening	16,900	17,800
Cash reserve	7,800	8,400
Funds needed	24,700	26,200
Cash balance	300	-1,200

Results are displayed to at most two decimal places; later formulas use unrounded values.

Scope and limits

• Prepaid rent starts at opening; do not count it twice.
• Monthly expenses exclude rent and initial stock; no sales offset.
• Amounts ≥ 0; whole months; reserve > 0 and ≥ prepaid months.

The deposit ties up cash but is not treated as an operating expense. The example assumes unchanged rent, no deposit refund during the reserve period and no income used to offset spending. Include only the costs listed; food premises, licenses, taxes and staffing may require additional items. A positive balance does not predict profitability.

Download and import into Calvance to edit the numbers. The canvas does not reject every invalid input; check the stated ranges.

How to import your template

1. Save the file. Choose Download template and save the .calvx file to Files on your iPhone or iPad. From a computer, you can send it to your device with AirDrop.
2. Open Import. In All Canvases in Calvance, tap the add button to open the template screen, then choose Import.
3. Choose the file. Select the saved .calvx file to create your own canvas. Importing uses one canvas from your allowance.
4. Edit and check. Check the results against the worked example, then add your numbers. Duplicate the canvas to keep different versions.

Download .calvx file